Regulations (IREX)

INDIVIDUAL REGULATIONS FOR NZ2023 (IREX)

38th Asian International Stamp Exhibition

Every exhibitor must insure their exhibit at their own expense (GREX Article 50.2).

ARTICLE 1: OBJECTIVES OF THE EXHIBITION
1.1 NZ2023 38th Asian International Stamp Exhibition (hereafter referred to as NZ2023) is organised with the following objectives:

 

 

  • to expand and develop friendly relations and close cooperation among FIAP members; and
  • to promote every aspect of philately in the FIAP region.
ARTICLE 2: ORGANISATION, VENUE AND DATE
2.1 NZ2023 is organised by NZ2020 Stamp Exhibition Incorporated under the auspices of the New Zealand Philatelic Federation Incorporated.
2.2 NZ2023 will be held at the Ellerslie Event Centre, Auckland, New Zealand.
2.3 NZ2023 will open 4 May 2023 and close on 7 May 2023, a total of 4 days.
ARTICLE 3: PATRONAGE AND CO-ORDINATOR
3.1 NZ2023 will be organised under the patronage of the Federation of Inter-Asian Philately (FIAP).
3.2 Prakob Chirakiti is the FIAP Coordinator for NZ2023.
ARTICLE 4: REGULATIONS
4.1 NZ2023 will be governed by the following Regulations:

 

 

  • The General Regulations of the FIP for Exhibitions (GREX)
  • The General Regulations of the FIP for the Evaluation of Competitive Exhibits at FIP Exhibitions (GREV)
  • The Special Regulations of the FIP for the Evaluation of Competitive Exhibits at FIP Exhibitions (SREVs)
  • The Individual Regulations for NZ2023 (IREX)
ARTICLE 5: CONDITIONS OF PARTICIPATION
5.1 The Regulations governing the conditions of participation of exhibitions are stated in Articles 9 – 19 of the GREX.
5.2  Participation in the Competitive Classes is open to all collectors who are members of the societies affiliated to member federations of FIAP.
5.3 Participation in the Non-Competitive Class will be by invitation, solely at the discretion of the Organising Committee.
5.4  All exhibits must have been the property of the exhibitors for a minimum of two years before the Exhibition.
5.5 An exhibitor may exhibit using a pseudonym provided that their true name and identity are known to the Organising Committee and to the Secretary of the Jury.
ARTICLE 6: APPLICATION AND ACCEPTANCE
6.1 The Regulations governing the conditions of the application and acceptance are stated in Articles 10, 11 and 12 of the GREX.
6.2 Exhibitors may obtain their Exhibit Application Form from their country’s Commissioner or from the NZ2023 website https://nz2023.nz.  A separate Exhibit Application Form must be used for each exhibit.
6.3 When submitting the Exhibit Application Form, the exhibitor shall attach a copy of the introductory page (in English).  A brief synopsis may also be sent if the exhibitor wishes; it will be made available to the jury.
6.4 Completed Exhibit Application Forms should be sent through the respective Commissioner to reach the Organising Committee by 19 December 2022.
6.5 Notification of acceptance from the Organising Committee, together with the number of frames allocated to exhibitors, will be sent to Commissioners by 16 January 2023.
6.6 Exhibitors cannot withdraw their applications without valid reasons once their participation has been accepted by the Organising Committee.
6.7 The Commissioners will collect all the frame fees from their exhibitors and remit the full amount to the Organising Committee of NZ2023 by 14 March 2023 at the latest. All bank fees are to be borne by the payer/sender. The remittance should be made payable to the designated account of NZ2023 at:

 

 

Account Name: NZ2020 Stamp Exhibition Inc.
Account No: 38-9019-0077973-00
Bank Name: Kiwibank Limited
Swift Code: KIWINZ22
Address: Murray Clark, Treasurer NZ2023, 26 Tyndale Place, Ilam, Christchurch 8041, NEW ZEALAND
Email: treasurer@NZ2023.nz
6.8 There is only one Exhibit Application Form. There are no preliminary or final entry forms.
ARTICLE 7: EXHIBITION CLASSES
  NZ2023 is a General Asian International Stamp Exhibition.  The Classification of the Exhibition Classes is as follows:
7.1 Non-competitive exhibits (by invitation)
7.2 Competitive Classes

 

 

Class 1 FIAP Championship Class for collections that have been awarded three FIP / FIAP large gold medals at exhibitions under the patronage of FIP / FIAP between the years 2011 and 2022 inclusive
Class 2 Traditional Philately
A) New Zealand and Australia and their territories, protectorates or colonies
B) Asia
C) Rest of the World
Class 3 Postal History
A) New Zealand and Australia and their territories, protectorates or colonies
B) Asia
C) Rest of the World
Class 4 Postal Stationery
Class 5 Aerophilately
Class 6 Astrophilately
Class 7 Thematic Philately
Exhibits will be classified under:
A) Nature
B) Culture
C) Technology
 Please indicate clearly in the Exhibit Application Form the sub-class (A, B or C) the exhibit is entering.
Class 8 Maximaphily
Class 9 Revenue
Class 10 Open Philately
Class 11 Youth Philately
A) Collectors aged 10 – 15 years
B) Collectors aged 16 – 18 years
C) Collectors aged 19 – 21 years
(All ages as of 1 January 2022)
Please indicate clearly in the Exhibit Application Form the sub-class (A, B or C) AND the discipline (e.g. traditional, postal history, aerophilately, thematic, etc.) the exhibit is entering.
Class 12

One-Frame Exhibit
Exhibits in this Class should not be One Frame extracted from a multiple frame exhibit and should be based on a narrow subject that is best treated as One Frame.  Awards are points only (60-100 points) with CERTIFICATES – no medals.

Exhibits will be classified under:
(A) Traditional
(B) Postal History
(C) Postal Stationery
(D) Aerophilately
(E) Astrophilately
(F) Thematic
(G) Maximaphily
(H) Revenue
(I) Open Philately
(J) Picture Postcards
Please indicate clearly in the Exhibit Application Form the sub-class (A – J) the exhibit is entering.
Class 13 Modern Philately (from 1980 onwards)
Exhibits may be entered under only one of the following sub-classes:
(A) Traditional Philately
(B) Postal History
(C) Postal Stationery
Please indicate clearly in the Exhibit Application Form the sub-class (A, B or C) the exhibit is entering.
Exhibitors are entitled to apply for 3 – 5 frames per exhibit.
Acceptance of any entries in the Modern Philately class will not preclude acceptances of entries in any other class.
Class 14 Picture Postcards
7.3 The Organising Committee reserves the right to reject any exhibit applications without assigning any reason for such rejection.
ARTICLE 8: SIZE AND ALLOTMENT OF FRAMES
8.1 The display frames will have a capacity for 16 (4 x 4) standard size sheets of 23cm wide x 29cm high.
8.2 Dark coloured sheets will not be accepted.
8.3 Exhibits in the Competitive Classes will be allocated the following number of frames:
Class 1 8 frames
Class 2 – 10 and 14 Previously awarded:
a) FIP / FIAP Large Vermeil and above 8 frames
Exhibitors may apply for 5 to 7 frames within 36 months of receiving the qualifying medal for 8 frames (GREX 6.4)
b) FIP / FIAP Vermeil and below 5 frames
Class 11A 1 – 3 frames
Class 11B 2 – 4 frames
Class 11C 3 – 5 frames
Class 12 One Frame Exhibit, 1-frame
Class 13 Modern Philately (from 1980 onwards), 3 – 5 frames
8.4 Exhibitors cannot change the number of frames allocated by the Organising Committee.
ARTICLE 9: PARTICIPATION FEE
9.1 Youth Philately Class 11 is NZ$15.00 per frame.
9.2 The participation fee for Competitive Classes (except Class 11 and 12) is NZ$90.00 per frame.
9.3 The fee for participation in One-Frame Exhibit (Class 12) is NZ$110.00
ARTICLE 10: SECURITY MEASURES
10.1 The Organising Committee shall take all appropriate measures to ensure the security of the exhibits from arrival into the Bin Room to the return to the national commissioners in the Bin Room.
However, the Organising Committee shall not bear any liability for loss or damage that might occur during the transportation, mounting or dismounting, during the exhibition and during the return of the exhibits.
10.2 Every exhibitor must insure their exhibit at their own expense (GREX Article 50.2).
ARTICLE 11: HANDLING OF EXHIBITS
11.1 Commissioners are to deliver exhibits to the Bin Room at the time notified by the Commissioner General.
Exhibitors MUST NOT send exhibits to the Organising Committee by courier or through the mail system.
NZ exhibitors are to deliver their exhibits to the NZ Commissioner, either by courier or in person. They will be notified of the address for delivery to the NZ Commissioner.
Overseas members of NZ societies who live in a non-FIAP country must arrange to have their exhibit delivered by hand to the NZ Commissioner and make their own NZ Customs arrangements.
Commissioners will be required to mount and dismount their exhibits with the assistance of a representative of the Organising Committee.
11.2 Exhibits arriving later than the date stipulated will not be judged. The participation fee will not be refunded in case of late or non-arrival of exhibits.
11.3 Each exhibit sheet must be placed in a transparent protective cover. The sheets shall be numbered on each page at the front lower left or right corner. Exhibitors are required to supply their own exhibit envelopes. Exhibitors will be supplied by email with an A4 size entry sheet for each frame. Exhibitors are to fill in this form and attach it to the outer envelope.
11.4 Each exhibit received will be acknowledged with a receipt. An exhibit will only be returned after the exhibition to the respective Commissioner in exchange for the receipt.
11.5 Details of New Zealand Customs requirements will be advised to Commissioners.
ARTICLE 12: JUDGING AND AWARDS
12.1 The Jury for NZ2023 will be appointed by the Organising Committee in consultation with the FIAP Coordinator. Members of the Jury will be FIP / FIAP accredited jurors.
12.2 A number of Apprentice Jury Members may also be appointed in consultation with the FIAP Coordinator and with the recommendation of the FIAP Member Federation from where the Apprentice is invited.
12.3 Exhibits in the Non-Competitive Class will receive suitable commemorative awards.
12.4 For Competitive Classes (other than Class 12 One-Frame Exhibit), the awards are as follows:
1)      Large Gold medals
2)      Gold medals
3)      Large Vermeil medals
4)      Vermeil medals
5)      Large Silver medals
6)      Silver medals
7)      Silver Bronze medals
8)      Bronze medals
All medals will be awarded with appropriate certificates.
A Certificate of Participation will be given to exhibits attaining less than 60 points.
12.5 The only award in the Championship Class is the Grand Prix d’Honneur, a valuable objet d’art. Exhibits in the Championship Class not receiving the Grand Prix d’Honneur will receive a Large Gold medal or an objet d’art.
12.6 There are two Grand Prizes for NZ2023: the Grand Prix International and the Grand Prix.
12.7 The Jury’s decision on awards will be final and no correspondence or discussion will be entered into.
12.8 Special Prizes provided by the Organising Committee and donated by the organisations and people of participating countries and regions, will be placed at the disposal of the Jury. Any particular wish expressed by a donor will, if possible, be observed in making awards.
12.9 The Jury may express felicitations for those exhibits demonstrating outstanding philatelic research or originality.
12.10 Expert Group
An Expert Group will be appointed by the NZ2023 Organising Committee in consultation with the FIAP Coordinator. The philatelic materials chosen by the Expert Group will be examined using the relevant equipment including a high-powered microscope and colour scanner or any other equipment considered necessary by the Expert Group.
ARTICLE 13: RIGHTS OF THE ORGANISING COMMITTEE
13.1& The Organising Committee reserves the right to make changes in the IREX, in consultation with the FIAP Coordinator.
13.2 The Organising Committee reserves the right to decide on any matters not covered by the FIAP and FIP Regulations or by the IREX, and its decisions shall be final.
ARTICLE 14: ACCEPTANCE OF IREX FOR NZ2023
14.1 By signing the Exhibit Application Form, the exhibitor is deemed to have accepted all provisions stated in the IREX for NZ2023.
ARTICLE 15: ADDRESSES
15.1 The address of the Organising Committee of NZ2023 is:
Secretary General NZ2023
PO Box 58139
Whitby
Porirua 5245
NEW ZEALAND
Telephone +64 4 234 7218
Email: secretary@NZ2023.nz
15.2 The address of the Commissioner General of NZ2023 is:
Stephen Chivers
Commissioner General NZ2023
PO Box 58139
Whitby
Porirua 5245
NEW ZEALAND
Telephone +64 4 565 3556
Email: commissionergeneral@NZ2023.nz
15.3 The address of the FIAP Coordinator is:
Prakob Chirakiti prakob13@hotmail.com